Ask a question. Get what to do, why, and how — from your school's policies and procedures.
Demo International School · not real data
Your policies and procedures, instantly answered.
Staff and parents get instant, role-aware guidance from your own policies and procedures: the step to take, the reason behind it, and how to do it — always cited back to your source document.
schoolbot drafts and flags — leadership always has the final say. Every answer cites the document it came from, and it says so plainly when your policies don't cover the question.
Built by school operators · 20+ years in schools · Bring your own AI key · Your data is never used to train AI
Policies that no one can find, under pressure that never stops.
Every school has the policies. What's missing in the moment is the procedure — the actual steps, in the 30 seconds before a situation escalates. And at accreditation time, you still have to prove those policies are complete and current.
Answers buried in PDFs
Safeguarding, attendance, complaints, HR — hundreds of pages in binders and shared drives that almost nobody reads when it matters.
Front-line staff left guessing
Receptionists, TAs, new teachers and bus supervisors need the step, the wording and who to call — phrased for their role — right now.
Accreditation demands evidence
CIS, BSO, Cognia, IB and inspectors want coverage and a documented trail. Today that's assembled by hand, late, and incompletely.
Policies quietly drift
Rules change, documents don't. Leadership has no systematic way to see where policy has fallen behind real life.
How schoolbot works
Three steps. No IT project, no long rollout.
Upload your policies
Add your existing PDFs and Word documents. schoolbot reads them — no re-writing, no reformatting.
Everyone just asks
Staff and parents ask in plain language and get a role-aware, safeguarding-aware answer — what to do, why it matters, and how to do it, with who to escalate to.
Leadership sees the gaps
Every question your policies couldn't answer is logged, alongside feedback and usage, in one review queue for leadership.
Built for how schools actually run
One assistant for every population, on the cheapest Android phone or the head's laptop.
Role-aware assistant
Answers phrased for the person asking — the what, why, and how — with the right authority and escalation path.
Bring your own AI key
Connect your own Anthropic or OpenAI account. Your policies are processed through your account, not ours.
Gap logging
When someone asks something your policies don't answer, schoolbot logs the question, the population who asked, and the nearest policy it could find — so leadership sees the gaps your school actually runs into, in the order people hit them.
Feedback at the answer
Staff mark answers helpful or not, right where they read them — a continuous signal of where policy is unclear.
Usage reports
See engagement by population and over time, so you know your policies are actually being used.
Budget controls
Set per-user, per-day and monthly spend caps on AI usage. Safeguarding answers are never capped.
Secure & tenant-isolated
Every school's data is isolated. Keys are encrypted at rest and never logged.
Email or WhatsApp sign-in
A one-time code by email or WhatsApp — no passwords for staff and parents to forget.
Designed for low tech-literacy
Large tap targets, plain words, one decision at a time. If they can use WhatsApp, they can use schoolbot.
Arabic-readyRoadmap
A bilingual, right-to-left experience is on our roadmap.
Auditing your policies and procedures against the frameworks you're inspected on.
This one isn't built yet — it's the next capability we're taking on, and we'd rather tell you that than let you assume. The plan: you pick the bodies your school holds or is pursuing, and schoolbot reads your policies and your written procedures against those frameworks, then reports coverage, gaps and what to fix first.
Frameworks in scope for the planned audit
Policies and procedures, both
Inspectors ask for the written rule and for evidence it's actually followed. The audit is designed to read both halves — the policy and the documented steps behind it — because half an answer doesn't survive a visit.
Coverage and gaps
The intent is that each area of a framework comes back covered, partly covered or missing, against every body you've selected rather than one at a time.
Recommendations, not just a score
A number tells you where you stand and nothing else. The goal is output you can assign: what to write, what to amend, and which gaps to close first.
On the library you already have
Nothing new to upload. It's designed to run over the policies and procedures already in schoolbot, and to leave the decisions with leadership — schoolbot reports and suggests, your team signs off.
We're designing this with schools in the middle of accreditation right now. If that's yours, tell us which bodies you hold and where the manual work actually hurts — it decides what we build first.
Plans that grow with your school
Start free on your own real policies, and move to Pro when your library grows. Advanced is not on sale yet — it launches with the accreditation layer.
Free
Try schoolbot on your core policies.
- Up to 20 policy documents
- Role-aware assistant for all staff & parents
- Bring your own AI key
- Gap detection (count)
- Email & WhatsApp sign-in
Pro
$1,500 / year
Schools under 500 students · $2,500 / year for 500+
Run your whole policy operation.
- Up to 50 policy documents
- Everything in Free
- Budget controls
- Gap review queue for leadership
- Feedback review dashboard
- Engagement & usage reports
Advanced
Not available to buy yet
Expected pricing at launch: $3,500 / year, or $5,500 / year for schools of 500+. Not charged today, and confirmed with you before anything is agreed.
The accreditation layer, when it lands — with your largest policy library.
- Up to 100 policy documents
- Everything in Pro
- Accreditation coverage audit
- Prioritized recommendations with owners
- Duplicate & overlap report
- Dimension-labeled feedback
- Advanced reports
Advanced launches with the accreditation layer, which we're still building. You can't subscribe to it today and we're not taking payment for it. Join the waitlist and we'll come to you when it's real — no charge, no commitment, and you'll have the pricing in front of you before anything is agreed.
Join the waitlistAnnual subscription, billed annually, in USD. Prices are per school. Multi-school groups (3+ campuses): contact us.
No credit card to start. Bring your own AI key on every plan.
Your policies, your data, your control
Your AI account, your data
Bring your own AI key. Your documents are processed through your provider account — never hosted by us, never sold, and never used to train AI models.
Answers you can trust
Every answer is grounded in your own policies and cited back to the exact document. When your policies don't cover the question, schoolbot says so and logs it — it never fills the silence with something it can't cite.
Tenant isolation
Each school is a separate tenant. Data is scoped so one school can never see another's.
Encrypted and audit-logged
AI keys are encrypted at rest and never written to logs. Sensitive actions are recorded in an append-only audit trail.
Hosted close to your schools
Built for international schools, with your region's realities in mind.
Safeguarding first
Child-safety questions always get the urgent path and are never limited by any budget or plan.
Prefer to talk to a person?
Leave your details and a person — not a bot — will reach out. Nothing to re-type when you onboard. Required fields are marked *.